Returning Student | Move In & Move Out
Each year the process of welcoming Hoyas to campus and managing the transitions at start and end of each semester require extra work by all residents to ensure the security and maintenance of our on campus residential buildings.
Review the important dates and information regarding Fall & Spring Semester move in as well as the Fall & Spring Semster move out.
Contact us: firstname.lastname@example.org | 202.687.4560 (M-F 9 AM-5 PM ET)
We are excited to welcome you back to Georgetown for fall 2023
Move-in is a coordinated process to ensure your arrival to Georgetown is as smooth as possible. Be sure to follow all the guidelines to ensure your move-in and those of your fellow Hoyas goes well.
PREPARING YOUR ITEMS
Make sure that every box, package, and piece of luggage is labeled with your: Name, Building & Room Number, and Cell phone. This ensures that any misplaced items can find their way to your room.
Each student is permitted only one vehicle to campus for move-in.
Avoid traveling in oversize vehicles or using roof racks as these vehicles cannot park in our on campus parking garages and will complicate your move-in process.
ARRIVING TO CAMPUS & YOUR BUILDING
Official move-in for returning students is from 9 AM-5 PM on August 20, 2023. Returning students can move in after this date/time but there will be limited move-in cart availability.
Ryan & Hawkins, Kennedy, McCarthy, Reynolds, Village C East, Village C West, & Village A
Your vehicle will enter campus via the Canal Road Entrance and proceed to park in the Southwest Quad parking garage. Once your vehicle parks, the student and guest will exit the vehicle and proceed to the Southwest Quad courtyard. Students in need of a move-in cart, can check out a move-in cart at the cart rental table
Arrupe & GU Hotel
Your vehicle will enter campus via the Canal Road Entrance and proceed to travel through campus past the multisport field and north to the Leavey Center parking garage. Once your vehicle parks, the student and guest will exit the vehicle and proceed to the move-in cart check out located near the east entrance of the Leavey Center parking garage. Students in need of a move-in cart, can check out a cart at the cart rental table.
LXR, Nevils, Alumni Square & University Townhouses
Your vehicle can park in the Georgetown neighborhood outside the student’s on campus building. Once your vehicle parks, the student and guest will exit the vehicle and proceed to the Alumni Square courtyard. Students in need of a move-in cart, can check out a move-in cart at the cart rental table.
Move-in cart rental locations are located at: Alumni Square courtyard, Southwest Quad courtyard, and East entrance of Leavey Center parking garage. Move-in carts are available for check out between 9 AM-5 PM.
Students will check-in to receive their room key. The student will proceed to meet their guest(s). Students can proceed to push your items into their building and your room. After the move-in carts are unloaded into your room, return the empty cart back to the check in station.
ARRIVING IN A TAXI OR RIDESHARE?
Have the taxi or rideshare vehicle enter through the entrance at Canal Road and north to your on campus building. Rideshare vehicles and taxis can proceed onto campus to quickly unload outside the building but cannot park for extended periods of time.
Residence halls and apartments, with the exceptions of University townhouses, close for the winter break period between the fall and spring semesters.
- All residents must vacate 24 hours after their last final OR by 10am on Sunday, December 17, 2023.
- Residents who do not vacate by the deadline are subject to a $100.00 Late Check-out Fee. The fee will be assessed to the resident’s Student Account.
Before You Leave – Closing Checklist
- Inspections will occur before and/or during winter break. Fees for any damages observed will be will be assessed to your Student Account.
- Clean your refrigerator & dispose of all perishable food. Unplug your personal micro fridges. Do not unplug University-provided full size refrigerators in apartments & townhouses.
- Pack all necessary items you will need during break considering that you will not be permitted to return to your space until spring opening. A limited number of moving carts will be available at Harbin Key Room.
- Close and secure all windows and doors. Windows left open may cause pipes to freeze and burst, causing water damage.
- Turn heating units in your room/apartment to “medium,” or 60 degrees. Do not turn off heat.
- Any Residential Living furniture (i.e. lounge furniture) found in student rooms during inspections will result in disciplinary sanctions.
- Take out all trash to designated trash areas to avoid the spread of pests. Exterminators will be spraying most rooms, apartments, and townhouses over the break.
Staying in the same space for Spring
If you are returning to your same room/apartment in Spring 2024, you do not return your room key. Remember to take all essential items (medicines, passports, etc.) with you when you leave. Residents who do not vacate by the deadline are subject to a $100.00 Late Check-out Fee. The fee will be assessed to the resident’s Student Account. No one will be allowed access to their rooms until re-opening at 10am on Tuesday, January 9, 2024.
Not Returning / Switching Rooms
- If you are not returning to campus for Spring 2024 (graduating, taking a leave of absence, transferring or withdrawing) you must submit a Housing Drop Form in Residential Living (Harbin 100, Monday-Friday, 9 am-5 pm).
- All personal belongings must be removed and the space should be cleaned.
- Items left behind will be boxed by Residential Living at a rate of $100 per box. Boxing fees will be assessed to the resident’s Student Account.
- Return key, if in non-SwitchTech room, to Harbin 104 Key Room by 10 AM Sunday, December 18, 2022. Fill out the Key Return envelope, and retain the yellow top part as your receipt. Drop the envelope in the red box located outside of the Key Room.
- Keys not returned to the Harbin 104 Key Room will be considered non-returned keys and subject to a $200 fee. Fees will be assessed to the resident’s Student Account.
- If you submitted a room change request for Spring 2024, your spring assignments will be available in early December 2023 through Hoya Housing. Be aware you are not able to decline the room offered.
- Students who are changing to a new spring assignment must have all personal items cleared from the bed, desk, dresser and closet—and packed—before you vacate for Winter Break.
Residence halls and apartments reopen at 10 AM on Tuesday, January 9, 2024. If you are a new student for spring semester (new student, returning from Study Abroad or Leave of Absence), please review the Housing Handbook for further details about spring housing.
Move in carts are not available to be reserved in advance, but can be checked out from the Harbin 104 Key Room for use.
Parking is not permitted near residential facilities during weekdays. Vehicles may be ticketed by the Office of Transportation Management. Vehicles should plan to park in the Southwest Garage. On weekend days, parking may be permitted near the residential facilities depending on what is occurring on campus. Vehicles should plan to park in a campus garage. If parked on the roads surrounding the buildings, someone should plan to remain with the vehicle who can move the vehicle if required.
- Non-graduating students must vacate 24 hours after their last exam or by 10:00 AM on Sunday, May 14, 2023, which ever comes first.
- Graduating seniors are required to move out by 10:00 AM on Monday, May 22, 2023 .
Students who do not comply with regulations regarding the vacating of rooms will be subject to room occupancy and/or storage fees. Fees will be charged for belongings left with roommates. Those belongings will be moved out of the room and the student will assume full responsibility for any losses.
Prior to move-out, students are responsible for the following:
- Remove all personal belongings from your residence. Items left in rooms after closing will be donated or disposed of. The University assumes no liability for items left behind. All University furniture must be present, fully assembled, and in good condition, in order to avoid damage charges.
- Clean your residence, removing all personal belongings.
- Special cleaning charges begin at $75 for rooms, $200 for apartments, and $225 for townhouses.
- If you have a balcony, patio or backyard you are also responsible for cleaning that space. Do not leave University furniture outdoors.
- Remove tape, nails, tacks, posters, photos, and message boards from your walls and doors.
- Please dispose of trash and recyclables properly.
- Do not leave rugs, mini-fridges, or other personal belongings on the floor or in the lobby. The entire community will be fined for improper trash disposal.
- Remove bikes from University bike racks. Bikes left behind will be impounded and donated.
- Bunked beds
- In a room where beds must be bunked, leave them as is.
- Bunking is optional for most residents of Darnall, Copley, New South, Harbin, McCarthy, Kennedy, Reynolds, LXR, and Village C. In these cases, residents must unbunk their beds and leave the pegs on one of the beds.
- Please remember to lock doors and close windows when you leave to avoid damage/theft to your room, apartment, or townhouse after your departure. If you neglect to lock your doors and windows, you are responsible if damages are found or any furniture is missing during inspection.
Failure to complete these required tasks may result in charges being assessed to your student account.
Returning Your Key
Students must return their room key to the Harbin 104 Key Room, upon moving out. Failure to return the key will result in a $200 charge. If you return a key other than the one issued to you by Residential Living you will be assessed up to a $150 charge. You can verify your accurate key code by calling (202) 687-4593 or visiting by the Harbin 104 Key Room which is open Monday – Sunday between 8 am – 10 pm.
Do not leave your key…
- with your roommate
- in your room
- RA or Community Director
- another Hoya
If we do not receive a key from you by May 22, 2023, you will be charged $200 for a lost key. If you take the key home with you, you can mail it to the Office of Residential Living by May 22, 2023 in a padded envelope. Residential Living is not liable for envelopes received with no key inside due to poor packaging.
Please mail key to:
100 Harbin Hall
Office of Residential Living
Washington, DC 20057
To appeal a lost key charge, you will need to produce the receipt you received when you returned your key. The last day to appeal this charge is July 1. Send appeals email@example.com with your name, room assignment, GOCard number, and a copy of your key receipt.
A member of the Residential Living team will perform a final inspection of your space after all residents have left.
Once inspections are completed, all final damage/cleaning charges will be billed to your student account and/or deducted from your deposit (applicable to seniors, only). Damage charges are assessed to student accounts.
- A $200 per bag trash removal fee will be assessed to each individual in the room for any trash left behind.
Damage appeals may be submitted through your Hoya Housing portal within sixty (60) days of the charge’s posting date.
Trash & Donating Items
Dumpsters will be provided at the following locations:
- Harbin (on sidewalk adjacent to the loading dock of the Davis Performing Arts Center)
- Village A (in Lauinger parking lot)
- Alumni Square & Townhouses (on N Street)
- Copley (road between Copley & Healy Hall)
- Village C & New South (at Village C loading dock)
- LXR – Nevils (in Walsh Courtyard)
- McCarthy, Kennedy and Reynolds (at the stop sign between Harbin/Village C)
- Henle Village (Back side of Darnall by CAPS and Reiss Loading Dock)
- Darnall (Back side by CAPS)
- University Hotel (Reiss Loading Dock/under Leavey Center bridge)
Move Out Drive
The annual Move Out Drive is back in 2023. Donate your gently-used furniture, clothing, books, non-perishable food and other household goods at one of five on-campus collection sites May [dates to be confirmed] between noon and 4 pm at seven sites across main campus:
- Darnall, Henle, Arrupe: Located near Reiss loading dock
- Alumni Square | Townhouses: Located in driveway next to N Street Park
- Kennedy | McCarthy | Reynolds | Harbin: Located across from Cooper Field
- Ryan & Hawkins | Village A | Copley | New South | Village C: Located in parking lot behind Healy Hall
- LXR | Nevils: Located in LXR Courtyard
The Move Out Drive addresses the environmental challenge of unwanted clothing, books, school supplies and household goods that Georgetown students discard each year as they move out of their school-year residences. Applying the university’s social justice mission to this challenge, Georgetown partners with various local charities to collect and donate these unwanted items, providing every-day basic household goods to meet real life needs people experiencing homelessness in the DC region.
Storage and Shipping
The Corp is excited to offer Summer Storage Services for May 2023 to students living on-campus and in the surrounding Georgetown community. The Corp will be offering drop-off and pick-up options for those on-campus, and drop-off options for those in the surrounding neighborhoods. Check out The Corp website and FAQ for more details on pickup/dropoff locations, dates, and pricing.
A few words of caution. There may be other vendors who offer to mail or store your boxes. Make sure the vendors you use are legitimate, keep a receipt for all monies paid and all belongings turned over and maintain a contact name and phone number until you return for the fall semester.
USPS and UPS will accept parcel post packages weighing no more than 70 pounds. No carriers provide pick-up service at residence halls or apartments.
A limited number of carts will be available on a first-come, first-serve basis. Carts may be checked out for a maximum of a 2-hour period, and a $200 fine will be issued for carts that are not returned or returned broken.
Mail and Packages
Any First Class mail left behind in your mailbox will be Returned to Sender (RTS). If you have questions about mail in the summer, contact Mail Services at firstname.lastname@example.org.
All packages for academic year residents that remain on campus will be RTS on May 30, 2023 or 30 days after they have been received; whichever date comes first. Please advise family and friends not to send any packages that would arrive after you move-out. Ensure you have picked up all your packages before you depart campus.
May Transition & Pre Session Housing
Visit the Transition Housing page for complete information regarding May Transition & Pre-Session Housing.
Georgetown University is a pedestrian-friendly campus. For the safety of pedestrians and motorists alike, vehicular traffic in the core of campus is limited to service, construction and emergency vehicles. It will not be possible for you to park near your student’s residence on the main campus. Parking locations are listed below and featured on this map.
Southwest Quad Garage (entry from Canal Road) is the primary guest parking area. This garage provides the best access to New South, Village C East & West, Harbin, Kennedy, McCarthy, and Reynolds. Free two-hour parking is available all day and evening. Let the attendant know that you on campus for move-out.
Leavey Garage (entry from Canal Road) provides the best access to Arrupe, Copley, Henle Village, Darnall, and the University Hotel. Free parking is available at designated spots on the P2 Level when entering the garage on the East side. Please consult the parking map linked above for the dates and times at which free parking is available. A Parking Attendant will be available at the entrance of the garage on most days to answer questions.
Lot 9 (entry from Prospect Street) provides the best access to Village A. Free two-hour parking is available. Spots are available Monday-Friday after 5:00 PM and all-day on weekends.
For students living in Alumni Square, Townhouses, Nevils, and LXR, legal street parking is available near those residences. These are city streets and not subject to the University’s jurisdiction.
Remember, it is not possible to park near your student’s on-campus residence. All drivers must obey posted signs and avoid parking in designated fire lanes and other reserved areas. The Office of Residential Living is not responsible for any ticketing or towing that may occur.