Residence halls and apartments close for the fall semester following the completion of final exams.
- All residents must vacate 24 hours after their last final OR by 10am on Saturday, December 21, 2019.
- Residents who do not vacate by the deadline are subject to a $100.00 Late Check-out Fee. The fee will be assessed to the resident’s Student Account.
Departure Form – Complete Online By Noon on November 21, 2019
To assist the Office of Residential Living in providing services and staff according to residents’ needs. Please complete this form. Each resident should submit their own response. The form takes no more than 3 minutes to complete.
If you are unsure of your plans, please complete the form to the best of your ability no later than Noon on November 21, 2019.
If you are returning to your same room/apartment in Spring 2020, you do not return your room key. Remember to take all essential items (medicines, passports, etc.) with you when you leave. Residents who do not vacate by the deadline are subject to a $100.00 Late Check-out Fee. The fee will be assessed to the resident’s Student Account. No one will be allowed access to their rooms until re-opening at 10am on January 7, 2020.
Before You Leave – Closing Checklist
- Inspections will occur before and/or during winter break. Fees for any damages observed will be will be assessed to your Student Account.
- Defrost and clean your refrigerator. Dispose of all perishable food. Unplug your personal refrigerator. Do not unplug University-provided refrigerators.
- If you have a medical necessity to leave your personal refrigerator plugged-in, you must coordinate this in advance. Please email firstname.lastname@example.org with this request.
- Pack all necessary items you will need during break considering that you will not be permitted to return to your space until spring opening. A limited number of moving carts will be available at the RHOs.
- Unplug everything (except University-provided refrigerators), including mini-fridges, televisions, lamps, etc.
- Close and secure all windows and doors. Windows left open may cause pipes to freeze and burst, causing water damage.
- Turn heating units in your room/apartment to “medium,” or 60 degrees. Do not turn off heat.
- Any Residential Living furniture (i.e. lounge furniture) found in student rooms during inspections will result in disciplinary sanctions.
- Take out all trash to designated trash areas to avoid the spread of pests. Exterminators will be spraying most rooms, apartments, and townhouses over the break.
- RHOs will “freeze” package delivery beginning Saturday, December 14, 2019. Please note that carriers will hold or return-to-sender packages received after that date. Since you will not be able to retrieve packages during the time the RHOs are closed, please be sure that medications and other essential items will arrive before December 14th.
- All packages remaining in the RHOs after Wednesday, December 18, 2019 will be returned to their respective carrier. Be sure to pick up your packages before you leave for the winter break.
- Package deliveries will resume on Monday, January 6, 2020. Packages shipped to arrive prior to this date might be returned-to-sender by the carrier since the RHOs are closed.
Study Days/Finals/Closing RHO Hours:
- View up-to-date RHO hours for Winter Break.
Not Returning / Switching Rooms
- If you are not returning to campus for Spring 2020 (graduating, taking a leave of absence, transferring or withdrawing) you must submit a Housing Drop Form in The Office of Residential Living (Harbin 100, Monday-Thursday, 9am-6pm, Friday, 9am-5pm).
- All personal belongings must be removed and the space should be cleaned.
- Items left behind will be boxed by Residential Living at a rate of $100 per box. Boxing fees will be assessed to the resident’s Student Account.
- Return key to your designated RHO by 10 AM Saturday, December 21. A receipt will be e-mailed to you the following day.
- If you need to return your key while the RHO is closed, please place your key in an Express Check-out Envelope available at your RHO.
- Fill out the information requested. Retain the top part of the envelope as your receipt. Drop the envelope in the black dropbox located at the RHO.
- Keys not returned to the RHO will be considered non-returned keys and subject to a $200 fee. Fees will be assessed to the resident’s Student Account.
- If you submitted a room change request for Spring 2020, your spring assignments will be available in early December through Hoya Housing. Please be aware that you will not be able to decline the room offered.
- Students who are changing to a new spring assignment must have all personal items cleared from the bed, desk, dresser and closet—and packed—before you vacate for winter break.
- December 9: 24 hour quiet period begins at 10 PM
- December 20: O’Donovan Dining Hall closes at 2:30 PM (Fall 2019 Meal Plan Ends).
- December 21: Residence halls & apartments close at 10 AM
- January 7, 2020: Residence halls & apartments open at 10 AM. There are no early arrival options.
- January 8: Spring 2020 classes begin
*University offices, including the Office of Residential Living, will be closed December 21, 2019 through January 1, 2020.
Residence halls and apartments reopen at 10 AM on Tuesday, January 7, 2020. If you are a new student for spring semester (new student, returning from Study Abroad or Leave of Absence), please review the Housing Handbook for further details about spring housing.
Move in carts are not available to be reserved in advance, but can be checked out from the RHOs for use.
Parking is not permitted near residential facilities during weekdays. Vehicles may be ticketed by the Office of Transportation Management. Vehicles should plan to park in the Southwest Garage. On weekend days, parking may be permitted near the residential facilities depending on what is occurring on campus. Vehicles should plan to park in a campus garage. If parked on the roads surrounding the buildings, someone should plan to remain with the vehicle who can move the vehicle if required.
- Non-graduating students must vacate residence halls, apartments, townhouses, and the University hotel 24 hours after their last exam or by 12:00 PM (noon) on Sunday, May 10, 2020.
- Graduating seniors are required to move out by 12:00 PM (noon) on Monday, May 18, 2020.
Move Out Procedures
Students must leave campus 24 hours after their last exam or by 12:00 PM (noon) on Sunday, May 10, 2020. Only graduating seniors and students approved for May Transition Housing may remain in campus housing past closing.
Vacating requires that you move-out, remove all your belongings from your residence and community room, and return your key to your RHO.
Students who do not comply with regulations regarding the vacating of rooms will be subject to room occupancy and/or storage fees. Fees will be charged for belongings left with roommates. Those belongings will be moved out of the room and the student will assume full responsibility for any losses.
Prior to move-out, students are responsible for the following:
- Remove all personal belongings from your residence. Items left in rooms after closing will be donated or disposed of. The University assumes no liability for items left behind. All University furniture must be present, fully assembled, and in good condition, in order to avoid damage charges.
- Clean your residence, removing all personal belongings.
- Special cleaning charges begin at $75 for rooms, $200 for apartments, and $225 for townhouses.
- If you have a balcony, patio or backyard you are also responsible for cleaning that space. Do not leave University furniture outdoors.
- Remove tape, nails, tacks, posters, photos, and message boards from your walls and doors.
- Please dispose of trash and recyclables properly.
- Do not leave rugs, mini-fridges, or other personal belongings on the floor or in the lobby. The entire community will be fined for improper trash disposal.
- Remove bikes from University bike racks. Bikes left behind will be impounded and donated.
- Bunked beds
- In a room where beds must be bunked, leave them as is.
- Bunking is optional for most residents of Darnall, Copley, New South, Harbin, McCarthy, Kennedy, Reynolds, LXR, and Village C. In these cases, residents must unbunk their beds and leave the pegs on one of the beds.
- Please remember to lock doors and close windows when you leave to avoid damage/theft to your room, apartment, or townhouse after your departure. If you neglect to lock your doors and windows, you are responsible if damages are found or any furniture is missing during inspection.
Failure to complete these required tasks may result in charges being assessed to your student account.
Returning Your Key
Students must return their room key to their RHO at move-out. Failure to return the key will result in a $200 charge. If you return a key other than the one issued to you by Residential Living you will be assessed up to a $150.00 charge. You can verify your accurate key code by calling (202) 687-4560 or visiting by the Office of Residential Living in Harbin 100.
RHO hours will be limited during study days and finals.
- When the RHO is open: Your key will be checked against your resident record. You will receive your key receipt via your University email account within 24 hours of check-out.
- When the RHO is closed: Return your key by filling-out an express check-out envelope at the RHO. Fill out all information on the form, tear off the receipt for your records, place the key in the envelope, and place the envelope in the RHO’s dropbox. Please note that if an incorrect key is returned after hours, you are still subject to the $200 charge. In this case, proof of a return receipt will no longer be valid grounds for appealing the fee.
Do not leave your key with your roommate, RA, Community Director, or another Hoya. If we do not receive a key from you by May 24, 2019, you will be charged $200 for a lost key.
If you take the key home with you, you can mail it to the Office of Residential Living by Friday, May 24, 2019 in a padded envelope. Residential Living is not liable for envelopes received with no key inside due to poor packaging. Please mail key to:
100 Harbin Hall
Office of Residential Living
Washington, DC 20057
To appeal a lost key charge, you will need to produce the receipt you received when you returned your key. The last day to appeal this charge is July 19, 2019. Send appeals to email@example.com with your name, Spring 2020 room assignment, GOCard number, and a copy of your key receipt.
A member of the Residential Living team will perform a final inspection of your space after all residents have left.
Once inspections are completed, all final damage/cleaning charges will be billed to your student account and/or deducted from your deposit (applicable to seniors, only). Damage charges are assessed to student accounts.
Damage appeals may be submitted through your Hoya Housing portal within sixty (60) days of the charge’s posting date.
Trash & Donating Items
Dumpsters will be provided at the following locations:
- Harbin (on sidewalk adjacent to the loading dock of the Davis Performing Arts Center)
- Village A (in Lauinger parking lot)
- Alumni Square & Townhouses (on N Street)
- Copley (road between Copley & Healy Hall)
- Village C & New South (at Village C loading dock)
- LXR – Nevils (in Walsh Courtyard)
- McCarthy, Kennedy and Reynolds (at the stop sign between Harbin/Village C)
- Henle Village (Back side of Darnall by CAPS and Reiss Loading Dock)
- Darnall (Back side by CAPS)
- University Hotel (Reiss Loading Dock/under Leavey Center bridge)
Move Out Drive
The annual Move-Out Drive is Georgetown’s end of the year contribution to our community and the environment. As students are cleaning out their room or apartment, they can donate their gently used items to local charities, helping support families in need in the Washington, DC area while also reducing the amount of waste going to landfills.
6 donation sites will be located around campus.
Please visit the Move-Out Drive website for a map of the donation sites, hours of operation, and more details about our partnership with local DC charities.
Storage, Shipping, & Cart Reservations
A few words of caution. There may be other vendors who offer to mail or store your boxes. Make sure the vendors you use are legitimate ones and keep a receipt for all monies paid and all belongings turned over. Know with whom you are working before making a commitment and keep their name and phone number until you return for the fall semester.
USPS and UPS will accept parcel post packages weighing no more than 70 pounds. Please note that no carriers provide pick-up service at residence halls or apartments. You cannot arrange shipping through the RHO or Guard Desks.
Moving carts will be available for reservation via your Hoya Housing portal beginning noon on April 27, 2020.
RCN Cable Service
From April 27 – May 18, 2020, you may return your RCN video equipment to your RHO during their operating hours (equipment should not be left when the RHO is closed).
You may also return equipment to the RCN Payment center at 5756 Georgia Ave NW, 20011 (Payment Center Hours: Mon-Fri 8:00am-6:00pm /Sat: 8:00am-2:00pm/ Sun Closed).
Make sure you request a receipt for your return!
Please call (877) 532-HOYA (4692) to disconnect your service. Only return your cable box, remote, and power cord please. We will not accept A/V, RCA, or HDMI cables. Without the return of all equipment and a request for disconnection, your account will continue to be billed.
Mail and Packages
Any First Class mail left behind in your mailbox will be forwarded to your home address. To update your address, visit your MyAccess page. If you have questions about mail in the summer, contact Mail Services at firstname.lastname@example.org.
All packages for academic year residents that remain in the RHO will be returned to sender on May 24, 2020 or two weeks after they have been received; whichever date comes first. Please advise your family and friends not to send any packages that would arrive after you move-out. Ensure that you have picked up all your packages before you leave for the summer.
May Transition & Pre Session Housing
Visit the Transition Housing page for complete information regarding May Transition & Pre-Session Housing.
Georgetown University is a pedestrian-friendly campus. For the safety of pedestrians and motorists alike, vehicular traffic in the core of campus is limited to service, construction and emergency vehicles. It will not be possible for you to park near your student’s residence on the main campus. Parking locations are listed below and featured on this map.
Southwest Quad Garage (entry from Canal Road) is the primary guest parking area. This garage provides the best access to New South, Village C East & West, Harbin, Kennedy, McCarthy, and Reynolds. Free two-hour parking is available all day and evening. Let the attendant know that you on campus for move-out.
Leavey Garage (entry from Canal Road) provides the best access to Arrupe, Copley, Henle Village, Darnall, and the University Hotel. Free parking is available at designated spots on the P2 Level when entering the garage on the East side. Please consult the parking map linked above for the dates and times at which free parking is available. A Parking Attendant will be available at the entrance of the garage on most days to answer questions.
Lot 9 (entry from Prospect Street) provides the best access to Village A. Free two-hour parking is available May 6-20, 2019. Spots are available Monday-Friday after 5:00 PM and all-day on weekends.
For students living in Alumni Square, Townhouses, Nevils, and LXR, legal street parking is available near those residences. These are city streets and not subject to the University’s jurisdiction.
Remember, it is not possible to park near your student’s on-campus residence. All drivers must obey posted signs and avoid parking in designated fire lanes and other reserved areas. The Office of Residential Living is not responsible for any ticketing or towing that may occur.
- Residential communities, townhouses and apartments open on Sunday, August 23, 2020 for returning students. Students may pick up room keys from their designated RHO between 9:00 AM – 9:00 PM. Returning students must bring their GOCard to the RHO in order to check-in
- If a returning student does not have a GOCard (lost, destroyed, etc.) they must go to the UIS Help Desk in the Bookstore prior to checking in.
- Returning students will not be issued keys or be allowed to check in between Thursday, August 20 and Saturday, August 22 as these are move-in days for new students only.
- There are a limited number of carts available for returning student move-in. Beginning August 7th, students can reserve move-in carts through their Hoya Housing portal. Reservation slots are available from August 8th – 19th.
Summer Transition Housing
- Students who have stayed in summer/transition housing can find the check-in date to their academic year housing assignment on Hoya Housing.
- Temporary keys for academic year housing assignments should be picked up at that space’s designated RHO.
- Once they have moved-out of the summer housing assignment, students should return the key to the RHO for the summer assignment space to complete the check-out.
- Summer students should return to their designated academic year RHO. After turning in the temporary key, they will be checked in to their academic space.
Move-in Regulations and Policies
- Students with approval to move in early will have access to free 2-hour parking in the Southwest Quad Garage.
- Vehicular traffic and street parking is not permitted on campus and cars found in violation will be ticketed.
- If parking on D.C. streets, please obey posted parking signs and rules.
- After parking, students will proceed to their designated RHO to obtain their room key and check in.
- Students who are not approved to move-in early may be fined up to $200 for administrative costs associated with an early move-in.
|Request Submission Dates||Charge|
|Early August Move-in||5/25 – 6/12 @ Noon||$50 per night|
|Departmental Sponsorship||4/30 – 5/11||$50 per night|
|Late August Move-in||6/12 – 8/18||$75 per night|
|After August 19||Email Residential Living||$100 per night|
|Unauthorized Early Move-in||N/A||$200 fine + $100 per night|
Important: No early arrival will be available for Village C East due to construction work. Please plan to move into Village C East on August 23.
August Move-in Request through Hoya Housing Application (5/25 – 6/12)
- Returning students may request to move-in on Wednesday, August 19, 2020 after noon EST.
- Students sponsored by a department may request to move in one day earlier than their department has requested however sponsored students may not move-in earlier than August 8, 2020.
- To request August Transition housing, apply via the Hoya Housing website.
- Application Open: 9:00 AM, May 25, 2020
- Application Close: NOON, June 12, 2020
Late August Move-in Requests (June 13 – August 18)
- Late August move-in requests are approved on a case-by-case basis.
- COST: $75 per night, charged to your student account.
- To request August Transition housing after the Hoya Housing application closes, submit requests to email@example.com.
- Requests must be submitted by NOON on August 18 to be considered for an August 19 move-in.
- Students sponsored by a department may request to move in one day earlier than their department has requested HOWEVER sponsored students may not move-in earlier than August 8, 2020.
Walk-in Move-in Requests (August 19)
Late August move-in requests are approved on a case-by-case basis.
- Cost: $100 per night, charged to your student account
- Proceed to Harbin 100 to receive authorization for walk-in, early arrival approval
- Approval may not granted and you will be responsible for alternative arrangements off campus.
- Early move-in will not be granted for Thursday, August 20 – Saturday, August 22 as these are designated new student move-in days; all requests for these days will be denied and you will be responsible for alternative arrangements off campus.
Unauthorized Early Move-in
- Students who arrive on campus without approval may not be accommodated until the approved move-in date.
- Students who move in but have not been approved will be charged a $200 fine.
- Students who have a roommate who is approved for August Transition cannot move in early unless they are also approved.
- Keys and GOCard access be declined until your approved move-in date.